Improve Project Profitability

Project Financial Management Tools for Architects and Engineers



















Project Financial Management
Fee Calculations Calculate Fees: resource-based (charge out rates), cost-plus, percentage-of-construction-cost. Generate proposals
Project Budgeting Calculate Budgets: resource-based (cost rates), external expenses, percentage of fee
Timesheets & Expenses Capture timesheets and expenses on web and mobile
Approvals Role based approvals of timesheets and expenses
Freeforms Create your own checklists to track and save compliance items against projects, lead, clients and employees
Forecast Cost-to-Complete Easily estimate cost to complete project, based on current progress
Work-in-Progress (WIP) Automatic calculate of WIP / Revenue recognition
Project & Client Profitability Analyse project and client profitability by up to 10 different dimensions
Planning & Forecasting
Pipeline Management / CRM Manage leads and opportunities.
Income Forecasting Forecast income by weighted probability
Monthly Resource Schedules Big picture view: analyse over and under-resourced staff and teams
Leave / PTO Leave / PTO: applications, approvals and automatic balances. Integrated with resource forecasting
Weekly Planning Juggle short term workloads to meet deadlines
Track Performance Compare planned vs actual: income, expenses and utilisation
Task Scheduler Detailed task management and scheduling
Billing & Accounting
Client Invoicing Create powerful invoices: lump-sum/percentage-of-fee, time-based, reimbursables
Debtors Management Easily track client invoice payment status (manually or from Xero)
Push to Xero Send invoices and expenses to Xero with 1-click
Pull from Xero Import invoices, bills and bank transactions from Xero
Multi Xero Orgs Sync with more than one Xero Org
Multi Currency Budget, capture expenses & bill in multiple currencies
Purchase Orders Generate and track supplier purchase orders
Support & Onboarding
Knowledge Base Detailed help articles and video library
Assisted Onboarding We will help you get going within days
Import Historic Data Import timesheets, invoices, etc from legacy systems
🪙 One-off charge
Support Tickets Submit support ticket to our super responsive helpdesk
Telephone Support Get telephonic support from an agent

prices exclude VAT


Within a few months, Fresh Projects helped us to be significantly more profitable.

Peter Stokes, Partner, DHK Architects

Ryan McGarrie

Associate Director, Space Zero


No Lock In

  • month to month subscription, cancel at any time

Assisted Onboarding

  • we will help you go live in days

Pay only for what you need

  • each user's license type is based on features used

Pay only for what you use

  • charges are based on previous month's active users

Frequently asked questions

  • Can we import our historic timesheets ?

    Yes, we can import all your historic timesheets so that your Fresh Projects account servers as a central database of effort expended on all your projects. We do however charge a small fee for the import process to cover our costs.

  • Can I pay by Credit Card

    Yes, we accept all credit cards.

  • Can I receive an invoice and pay by bank transfer?

    Yes, but only if your subscription is for more than 10 users.

  • How will we be billed if employees join or leave?

    Your subscription fee is calculated monthly based on the number of active employees in the previous month.

  • What is the contract term? How can I cancel?

    Your subscription is month to month. Simply drop support an email and we will close your account.

  • What does onboarding cost?

    Onboarding is free. We will load all your existing projects and employees into Fresh Projects within a few days of receiving your information. Read more about our onboarding process here.

  • How long does it take to get onboarded and using the system ?

    This usually depends on how long it takes for you to collate all your project and people data - but we typically go live within 2-3 weeks. Read more about our onboarding process here.

  • Do I need to pay for training?

    No. We break training into three main items:

    1) Standard User training is done by circulating a customised 2-3 minute video on how to login and complete timesheets and expense claims.

    2) Project Manager training is completed in two dedicated 2-hour sessions via video conference.

    3) Financial Integration (PROFESSIONAL only) is done via a single 1 hour training session over video conference and ongoing dedicated one on one support until the financial team is comfortable with the integration.

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